Planning a Christmas Party

Christmas Party Checklist

It’s the most wonderful time of the year! And of course one of the very best times for a party  – whether it’s a fun office Christmas party, glittering corporate event or just bringing in the festive season with family and friends.

No matter what sort of party you’re having, the key to making it a sparkling success is all in the planning. It can all seem a little overwhelming, particularly if it’s a large event, but Christmas party planning is really just a question of making sure you tick all the boxes on our checklist…and then add a bit of magic with a great Christmas Party Theme, gorgeous, creative sparkle and decorations and of course amazing ideas for entertainment.

You can just read on or download the Christmas Party Checklist and tick off the boxes to make sure you don’t forget a thing.

Christmas Party Checklist

1. Plan early

Start planning…now! The sooner you get started, the more likely you are to be able to book the right entertainment, venue & catering.

2. Set the date

This may have to change if you’re booking a venue, but the sooner you choose a date, the sooner you can send out the invitations.

3. Set a budget

Once you’ve set a budget you’ll have a good ideas of how much you have to spend on decorations, food, entertainment and venue if needed.

4. Choose the venue

If you’re planning to book any venue, from a restaurant or bar to a corporate venue, you need to book early to avoid disappointment.

5. Choose a theme

Now for the fun part. Your theme will bring your party to life & we have loads of inspiration in our 25 Best Christmas Party Themes blog

6. Send out invitations

Once you have the date, the venue & the theme, it’s time to send out the invitations – by post, WhatsApp or by setting up a Facebook event.

7. Book the entertainment & activities

Time to add some magic! Will you hire a Christmas singer, a Cabaret Magician, a Fire Performer? What will go with your theme?

If you are looking for some new entertainment ideas for a Christmas party  We have created this page to help you search for performers available to hire for your festive event.

Whatever Entertainment you choose, just fill in our request form & we can help you find it.

8. Choose the Food/Catering

Whether it’s nibbles and hors d’oeuvres or a full sit down meal, this is a key part of your planning. If you’re doing your own catering, make sure you plan quantities carefully – or make your life easy and book a caterer.

9. Order Drinks/Book a Mobile Bar

The same goes for your drinks, quantities are key if you’re buying the drinks in advance. Hiring a mobile bar can be a great option if you’re at a larger venue. And don’t forget the glasses!

10. Decorations

Bring on the sparkle! Use your theme as a starting point and build your Christmas party world around it, with everything from table settings to lights.

11. Seating arrangement

For parties with a sit down meal it’s a good idea to set the seating plan and consider carefully who each person should sit with in order to have the most fun.

12. Gifts/Secret Santa

If you’re planning on gifts, goody bags or a secret Santa, now’s the time to get those organised and ready.

13. Music Playlists

Whether you’re planning to hire a DJ, a band or musicians or just planning to play your own music, a Christmas Party Song Playlist is a good idea to make sure you don’t miss any festive favourites.

Wishing you a wonderful Christmas full of fun & amazing Christmas Entertainment!

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